Painting Job Management Software that runs
the job, not the paperwork
From the consult to the final-coat invoice.
Painting job management software for room-rate quotes, estimating, crew time tracking and progress invoicing. From consult to final coat, on one work order.
What painters actually use it for
Quotes and estimates by room or day rate
Crew clock-ons per site
Deposit and progress invoices
How a painter job runs in Foreman
A painting job is won at the consult and lost in the variations: the extra room, the ceiling nobody mentioned, the second coat on the feature wall. Foreman keeps the quote, the crew's time on site and every invoice on one job, so what you priced and what you billed line up.
Step 1
Quote from the walkthrough
Price by room, by square metre or by day rate from your own price book. Add notes and photos from the consult and let the AI draft the line items, then check the numbers and send it for approval.
Step 2
Take a deposit on acceptance
With Stripe connected, set a deposit percentage and, when the client accepts the quote online, Foreman raises the deposit invoice and shows a Pay deposit button straight away.
Step 3
Book the crew
Put the job on the schedule for the days it needs. Each painter sees the site, brief and notes in the mobile app, and approved leave shows on the board so nobody is double-booked.
Step 4
Track time on each site
Painters clock on and off per job from their phones, so you can see how many hours a house actually took against what you quoted.
Step 5
Invoice the balance
Turn the accepted quote into the final invoice, add any agreed extras, and send it with a payment link. Reminders chase it if it goes overdue.
Problems painters tell us about — and the fix
- Extra rooms get painted but never billed
- Add the extra to the job as it's agreed, so it's on the invoice built from the job instead of relying on memory at the end.
- Jobs run over and you don't know why
- Per-job clock-ons show the hours each site took, so you can compare them with the quote and adjust your room rates.
- Waiting weeks for the deposit
- Deposits are invoiced the moment a client accepts online, with a Pay deposit button on the acceptance page.
- Quotes go out and go quiet
- An automatic follow-up checks in on sent quotes three days later, in wording you can edit.
Painting Job Management Software: common questions
Can I quote painting jobs by room or by square metre?
Yes. Set up rooms, areas or day rates in your price book with the unit you use, and quotes price from them. Services can carry hours per unit so labour is priced from your own norms.
Can I take a deposit before starting?
Yes. With Stripe connected, set a deposit percentage and it's invoiced automatically when the client accepts the quote online.
Does it track my painters' hours?
Painters clock on per job from the mobile app, and those punches build the pay-period timesheets you approve.
Can I send progress invoices on a big repaint?
Yes. Raise invoices from the job as work progresses, or run a multi-week repaint as a project with progress claims.
What does it cost?
Plans are priced by approved jobs per month, not per person, so your whole crew is included. Start with a 14-day free trial — no card required.
Ready, painter?
Unlimited crew on every plan. AI included. No per-seat tax.