Builder Job Management Software that runs
the job, not the paperwork
See the margin before the slab's poured, not after handover.
Builder job management software for project budgets, variations, progress invoices, scheduling and time tracking. Know the margin before handover, not after.
What builders actually use it for
Phases, variations and progress claims
Job costing vs charge per stage
Site expenses against the budget
How a builder job runs in Foreman
Building jobs run for weeks, change on site and eat margin quietly. Foreman keeps the estimate, the changes, the site costs and the claims on one project, so you can see whether the job is still making money while there's time to do something about it.
Step 1
Estimate and quote
Build the estimate from your own rates and catalogue, send a clear quote, and convert it to a project when the client accepts — nothing re-typed.
Step 2
Set the budget
The accepted quote becomes the project budget, split into the stages and cost buckets you actually track.
Step 3
Capture costs as they happen
Site expenses and receipts are photographed on the phone and land against the right project and bucket, so budget-versus-actual is live rather than a month-end surprise.
Step 4
Handle variations properly
When the job changes on site, record the variation, get the client's approval, and it flows into the next progress claim.
Step 5
Claim and get paid
Raise progress claims against the budget, send them with a payment link, and let reminders chase the late ones. Payments sync to Xero or QuickBooks.
Problems builders tell us about — and the fix
- You find out a job lost money after handover
- Budget versus actual updates as costs come in, with margin shown on the project the whole way through.
- Variations are agreed verbally and never charged
- Every change is written up and approved on the job, and approved variations carry into the next claim.
- Receipts pile up in the ute
- Snap the receipt on site; it's filed against the project before the docket fades.
- Subbies and crew need different access
- Roles and permissions keep pricing and margins with the office while the crew sees the work they need.
Builder Job Management Software: common questions
Can Foreman track budget versus actual on a building project?
Yes. The accepted quote becomes the budget and site costs are captured against it, so you can see the gap between estimate and actual while the job is running.
Does it handle variations and progress claims?
Yes. Variations are recorded and approved on the project, and progress claims are raised against the budget with approved variations included.
Is it suitable for small builders, not just big firms?
Foreman is built for small and growing trade businesses — plans are priced by approved jobs rather than per user, so adding crew doesn't add cost.
Does it connect to my accounting software?
Foreman syncs with Xero and QuickBooks so claims and payments aren't entered twice.
Ready, builder?
Unlimited crew on every plan. AI included. No per-seat tax.